POLICIES

Content

Codes of conduct

Health and safety

Coaching policies

Media policies

 

Codes of conduct

 

Ikkaido Code of conduct for Adult Members

Code of conduct for Parents/Carers

Ikkaido Code of Conduct for ParentsCarers

 

 

 

Code of Conduct for Junior Members

 

Ikkaido Code of Conduct for Junior Members (1)

 

 

 

CODE OF CONDUCT FOR CLUB OFFICIALS AND REPRESENTATIVES

 

 

Ikkaido is fully committed to safeguarding and promoting the well-being of all its members, ensuring a positive and enjoyable experience for all.  Ikkaido believes that it is important that members, coaches, administrators and parents associated with the Ikkaido should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the Ikkaido with President Ray Sweeney.

As a member of Ikkaido, you are expected to abide by the following code of practice:

 

  • Treat everyone equally and sensitively regardless of their age, gender, ethnic origin, cultural background, sexual orientation, religion or political affiliation.
  • Accept the special role that we have to play in the establishment of standards by setting a good example of behaviour and conduct at all times.
  • Do not manipulate the rules in order to benefit us personally or our club.
  • Encourage participants and instructors/coaches to abide by the rules and spirit of the martial-arts.
  • Do not use foul, sexist or racist language.
  • Use our official position to take action against spectators who harass, abuse or use foul, sexist or racist language towards participants, officials, instructors, coaches, etc.
  • Ensure that proper supervision is provided with suitably qualified instructors and officials who are capable of promoting good behaviour and good technical skills.
  • Ensure all equipment and facilities meet safety standards.
  • Respect the rights of other clubs.
  • Show respect to officials, instructors/coaches, participants and others involved in the activity.
  • Do not endeavour to influence the result of a competition by any actions that are not strictly within the rules of the sport.
  • Remember sport is enjoyed for its own sake – play down the importance of winning.
  • Always have regards to the best interest of the sport, including where publicly expressing an opinion on the competition or any particular aspect of it, including others involved in the competition.
  • Resist illegal or unsporting influences, including banned substances and techniques.
  • Promote ethical principles
  • Accept the decisions of the officials without protest
  • Avoid words or actions, which may mislead an official.

 

Health and safety

 

 

 

Health and safety policy statement

  1. This policy will say how Ikkaido will manage its health and safety responsibilities.
  2. We will manage health and safety by:
    • Controlling the health and safety risks at work.
    • Involving employees on health and safety issues that affect them.
    • Making sure that where employees work, and any equipment they use, is safe.
    • Making sure that dangerous substances are stored and used safely.
    • Making sure employees, especially new employees, have relevant information and training on health and safety.
    • Making sure employees can do their jobs, and are properly trained.
    • Trying to stop accidents and work-related health problems.
    • Regularly checking that working conditions are safe and healthy.
    • Regularly reviewing this policy and making changes if necessary.

Signed (on behalf of the employer):

Ray Sweeney                                       Date 17-03-2016

CEO

Review Date: 01-04-2017

Responsibility for health and safety

  1. Overall responsibility for health and safety belongs to the Board of Trustees
  2. Daily responsibility for managing this policy is given to

Ray Sweeney

  1. Employees are responsible for:
    • Co-operating with people who are responsible for healthand safety.
    • Using safety equipment when it is necessary.
    • Taking care of their own health and safety.
    • Reporting health and safety concerns to the right person as written in this policy.

 

Controlling the health and safety risks at work

  1. Ray Sweeney will do regular health and safety risk assessments.
  2. The results of the risk assessment will be given to Ray Sweeney
  3. Ray Sweeney should agree any action needed to manage the risks that have been found.
  4. Ana Carrasco will carry out the agreed action points
  5. Ray Sweeney will check that the actions taken have reduced the risks.
  6. Assessments will be carried out every time we gain a new venue or when there is a change to the way we work.

 

Risk Assessments – A guide

 

 

 

 

A risk assessment is, as the Health and Safety Executive  (HSE) describe: “a careful examination of what, in your work, could cause harm to people…. the aim is to make sure that no one gets hurt or becomes ill”.

Step One – Identify the hazards

First walk around the workplace identifying anything that could be potentially hazardous – write everything down – make a list. Include everything you can think of: not just things that are currently obviously dangerous, but anything with a potential risk. Where possible two people will undertake the risk assessment separately and will compare lists afterwards, in case either has missed anything out.

Consider invisible hazards – e.g. stress (often related to working long hours, under pressure, to tight deadlines) or physical assault. Invisible hazards often include fumes – for example, photocopiers and laser printers emit ozone when in use.

Finally consider whether things that might not normally be hazardous might be in relation to specific people – e.g. pregnant women, disabled workers.

Step Two – identify who is at risk

Once you have identified and listed all the hazards, you need to (i) identify what the specific risk is, and (ii) who is particularly at risk.

Some people will be more at risk from particular hazards than others

– for example a computer user will be more at risk of suffering RSI

(Repetitive Strain Injury – also known as WRULDs – Work Related Upper Limb Disorders), a cleaner might have specific risks related to the chemical cleaning agents being used, etc. And there will be those particularly at risk in some circumstances for example because they may be working alone, or they may have a disability. List those potentially at risk.

Step Three – Evaluate the risks and decide on precautions Think about what you can do to remove the risk. Compare what you currently do with what is accepted as good practice. (It may be necessary to seek advice from experts). The main purpose of doing a risk assessment is to be aware of the risks, so that you can take action to eliminate or at least reduce the risks. E.g. if an electrical wire is exposed, you could replace it, or cover it with insulating tape. E.g. if your cleaner is using potentially dangerous chemical agents – change the cleaning product – use something water-based. Write down the actions currently taken and those actions you propose to be taken, and write down who will take the action, by when.

Step Four – Record your findings

If you employ five people or more, the law requires you to record your findings. Ensure the written record of your findings is made available to staff, and that they co-operate with the carrying out of the recommendations made as a result of the assessment. This might involve a change in working practices, a change in machinery or equipment, and appropriate training being undertaken.

Step Five

Review your assessment. Few workplaces remain the same. You must review your assessment when there are major changes in the workplace, such as the introduction of new machinery, or new ways of working – but you must carry out regular reviews anyway – possibly annually. If your original assessment was properly recorded the review should be a relatively simple job but be aware of changing working practices.

Risk Assessment Formaa

Download here

Involving employees

  1. The employee health and safety representative is Ray Sweeney
  2. Employees will be involved in health and safety through the health & safety working group]
  3. Any decisions made at Management Committee/Board meetings concerning health and safety will always be recorded and made available to staff.

Making sure that the workplace and equipment are safe

  1. Ana Carrasco will be responsible for making sure that there is a maintenance procedure for the workplace and any equipment being used.
  2. Ana Carrasco will be responsible for checking to see if any equipment being used for work, or parts of the workplace, need maintenance.
  3. Ana Carrasco will be responsible for making sure that all the necessary maintenance is done.
  4. Any problems with work equipment or the workplace should be reported to Ray Sweeney
  5. Before buying any equipment or changing where people work, Ray Sweeney will check that health and safety standards are met.

Using and storing dangerous substances

  1. Ray Sweeney will check if any substances being used at work need COSHH  (Control of Substances Hazardous to Health) assessment.
  2. Ray Sweeney will do the COSHH assessments.
  3. Ray Sweeney will make sure that any action points from the COSHH assessments are implemented.
  4. Ray Sweeney will make sure all employees are told about the COSHH assessments.
  5. Ray Sweeney will check how to use new substances safely before they are bought.
  6. COSHH assessments will be reviewed every 12months, or when there is a change to the way we work.

Health and safety information and support

  1. The Health and Safety Law poster is displayed next to the kitchen
  2. The current employers’ liability insurance certificate is displayed next to the kitchen
  3. Health and safety advice is available from Ray Sweeney
  4. People using any equipment for the first time will be supervised by Ray Sweeney
  5. Ray Sweeney is responsible for making sure that employees working away from the workplace are given relevant health and safety information.

Training and induction

  1. General health and safety induction training will be provided for all employees by Ray Sweeney
  2. Health and safety training for the particular job will be provided by Ray Sweeney
  3. Jobs that need special health and safety training are coaching
  4. Training and induction records are kept by Ray Sweeney
  5. Any training that is needed will be arranged by Ray Sweeney

Accidents and work related health problems

  1. The first aid box is kept by the        kitchen
  2. The appointed person/first aider is Ray Sweeney
  3. All accidents and work-related health problems should be recorded in the accident book by Ray Sweeney or the coach
  4. Ray Sweeney is responsible for reporting accidents and diseases to the Health and Safety Executive.

Checking work conditions are safe and healthy

  1. To make sure that we are working safely and that this health and safety policy is being followed we will carry out inspections, investigate accidents and near misses, collect reports and meet with representatives
  2. Ray Sweeney is responsible for investigating accidents at work.
  3. Ray Sweeney is responsible for investigating workrelated causes of absence [e.g. wrist/arm pain, stress].
  4. Ray Sweeney is responsible for acting on the results of the investigation to stop the same problem happening again.

Fire and evacuation

  1. Ray Sweeney is responsible for making sure that the fire risk assessment is done and any action points are carried out.
  2. Escape routes are checked by Ray Sweeney every 12 months
  3. Alarms are tested by   Ray Sweeney every month
  4. Emergency evacuation will be tested every 6 months
  5. The evacuation procedure is:

If the alarm sounds

  • Evacuate the building immediately by the nearest exit
  • Ensure any visitors leave the building
  • Do not put yourself at risk
  • Assemble in front of the building]
  • Do not re-enter the building for any reason until the Fire Officer or fire brigade confirm that it is safe to do so.

If you discover a fire

  • Raise the alarm by operating the break glass switch at the nearest fire alarm call point. These are located in .
  • Evacuate the building immediately as above.

Some other areas of risk to consider

§  Display screen equipment

§  Stress

§  Working alone

§  Electricity and electrical equipment

§  Food hygiene

§  Manual handling

§  Noise

§  Slips, trips and falls

§  Confined spaces

§  Violence to staff

§  Staff with disabilities, eg in relation to fire and evacuation procedures

Further information

 

 

Child and Vulnerable Adult Protection Policy V2.3 25/08/2017

Scope

 

Ikkaido has a professional duty to provide children and vulnerable adults with appropriate safety and protection. As the welfare of the child and vulnerable adult is paramount, we are committed to providing safe equipment and facilities so that children and vulnerable adults may participate in courses/programmes in a secure environment.

 

We promote ethical behaviour, providing children and vulnerable adults with a sense of being valued. On this basis, we aim to ensure safe recruitment practices are always followed, to establish the suitability of personnel to work with children and/or vulnerable adults.

 

It is ultimately the responsibility of the Head of the Centre, Raymond Sweeney to ensure that this policy is implemented, published and accessible to all personnel, learners and any relevant third parties. However, the Qualification Coordinators (QCs) specific to each qualification are responsible for ensuring this information is fully understood by their qualification team and by the learners who commence courses/programmes in their area.

Objectives

In order to provide safety, protection and security to children and vulnerable adults throughout our operations, we will adhere to our child and vulnerable adult protection policy/statement and intend to:

 

              Protect all children and vulnerable adults from abuse, regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background.

              Raise awareness of child and vulnerable adult protection issues and promote good practice

              Conduct risk assessments to minimise potential hazards to children’s and vulnerable adults’ welfare

              Provide support to learners who have been abused and act proactively by preventing any similar incidents through risk assessment

              Ensure all personnel fully understand their responsibilities and are provided with the appropriate training/regular updates of the legislation.

 

In achieving our policy aims and being proactive, we have developed procedures related to the recruitment of personnel and how allegations of child and vulnerable adult abuse should be dealt with. In light of this, we implement safe recruitment practices in checking the suitability of personnel to work with children and vulnerable adults.

Personnel Recruitment Procedure

Applicants are required to complete an application form (which may lead to a subsequent interview) which contains explicit information about their past. These are required to be returned to the relevant department and the member of personnel managing the recruitment process.

Where applicants will take significant responsibility for safeguarding children during activities within Ikkaido they will be required to complete a Criminal Record Bureau (CRB) check.

Personnel are selected on their suitability to meet the job/role-related requirements and responsibilities and their ability to demonstrate that they can work safely with children and/or vulnerable adults.

Applicants will receive confirmation in writing relating to the outcome of their application/interview. If the outcome is positive, arrangements are made for induction and any relevant training, which includes clarification of activity requirements, responsibilities and child and vulnerable adult protection procedures and further identification of training needs.

New members of personnel are then required to confirm their agreement to abide by the Ikkaido policies and procedures, including the Child and Vulnerable Adult Protection Policy in writing. Awareness of child and vulnerable protection practice will continue to be addressed via ongoing training. All members of personnel who work with children and vulnerable adults are required to adhere to this policy.   The policy and procedures will be widely promoted and are mandatory for everyone involved in Ikkaido. Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.

Allegations Reporting Procedure

Allegations will be taken seriously and dealt with as soon as practicable, in line with Ikkaido’s Child and Vulnerable Adult Protection Policy.

The Child and Vulnerable Adult Protection Officer is responsible for conducting any investigation and demonstrating the results if the child and/or vulnerable abuse is suspected to be committed by a member of centre staff. Throughout this procedure, records will be maintained and kept securely and confidentially, separately from the learners’ file.

The Child and Vulnerable Adult Protection Officer will make a report to the authorities on any allegation, which places a child or vulnerable adult in danger.

In the event of an allegation of child and/or vulnerable adult abuse being committed by any 1st4sport personnel or tutors/assessors/internal verifiers who appear on a 1st4sport partner list (where applicable), the Child and Vulnerable Adult Protection Officer is required to report any allegation to 1st4sport.

The 1st4sport Incidents and Investigations Manager will make a report to the authorities on any allegation, which places a child or vulnerable adult in danger.

Monitoring

The policy will be reviewed annually or in the following circumstances:

 

  • Changes in legislation and/or governance
  • As required by 1st4Sport
  • As a result of any other significant change or event

 

Risk assessment form

 

 

 

Ikkaido Risk assessment Form

Download it here

 

OVERSEAS TRAVEL RISK ASSESSMENT FORM

Ikkaido Overseas Travel Template

Download it here

Coaching policies

Internal Quality Assurance Policy V2.3 24/08/2017

 

 

 

 Scope

 Ikkaido will ensure that these arrangements are in place to quality assure the assessment of qualifications. The objective of these arrangements is therefore to ensure that all assessment is fair, consistent and meets 1st4sport and national requirements.

This policy has been designed to promote quality, consistency and fairness throughout the assessment and internal verification activities. It aims to ensure that standards of assessment are maintained consistently over time.

This document is applicable to everybody involved in the management, administration, training, assessment and internal verification of any qualification delivered within the breadth of this centres activities.

Any activity related to centre satellite, delivery and/or assessment sites are also obliged to abide by this policy.

For qualifications where, because of the size or geographic spread of assessments, more than one internal verifier is required to ensure the quality, an Internal Verification Team (IVT) is established.

Where an IVT is required, one verifier is identified and allocated to take on the role of a ‘Lead IV’, ensuring that the internal verification strategy and sampling plans are effectively established, implemented and maintained by the IVT.

Where only one IV is needed to cover the centre’s activities for a specific qualification, the IV is responsible for establishing the IV sampling strategy, sampling plan and subsequent implementation.

The Internal Quality Assurance Aim

The aim of Internal Quality Assurance is:

  • to ensure the effective management of assessment.
  • to ensure the consistency and validity of verification processes.
  • to ensure the effective support for assessment and verification personnel.
  • to ensure the quality assurance of the outcomes of assessment in-line with awarding organisation and national requirements.
Internal Quality Assurance Objectives

 The objectives of internal verification fulfil a variety of quality assurance considerations. The list below outlines internal quality assurance objectives, which ensure that Ikkaido:

  • operates from this established quality assurance policy and related procedures which are consistently reviewed where required in accordance with generic quality control arrangements
  • ensures an effective induction is provided for all members of the assessment and verification teams, as required
  • ensures effective appraisal and continued professional development for all members of the assessment and verification teams
  • ensures that the assessment and verification teams understand and are able to follow and advise on all centre policies and procedures
  • ensures equality and diversity is embedded throughout the internal quality assurance and assessment activities
  • ensures quality via accurate and effective assessment of all learners
  • monitor and ensure consistency of assessment outcomes via appropriate interpretation of 1st4sport’s specific qualifications and/or national requirements
  • reviews and evaluates the quality and consistency of assessment at different stages of the assessment process
  • maintain accurate and current records of internal quality assurance
  • standardise all components of the assessment where appropriate
  • carry out continuous improvement activities to ensure all corrective actions and best practice guidelines requested by awarding organisations and their moderation staff (including external verifiers) are complied with.

 

Learner Appeals, Reporting and Handling Procedure V2.3 24/08/2017

 

 

 

Learners wishing to appeal must do so within 14 days of receiving the disputed assessment decision and are advised to keep copies of all documents relating to the appeal.

It is ultimately the responsibility of the Head of the Centre Ray Sweeney to ensure that this procedure is implemented, published and accessible to all personnel, learners and any relevant third parties. However, the Qualification Coordinators (QC) specific to each qualification are responsible for ensuring this information is fully understood by their qualification team and by the learners who commence courses/programmes in their area.

In the unlikely event that learners exhaust this procedure and remain dissatisfied with the decision made by Ikkaido, they may take their appeal to the 1st4sport Incidents and Investigations Manager. Where a learner remains dissatisfied after the appeal outcomes have been confirmed by 1st4sport, they have a right to take the matter to the appropriate regulator[1].

Ikkaido Learner Appeals Reporting and Handling Procedure V2.3

 

 Malpractice Policy V2.3 24/08/17

 

 

 

Scope

Ikkaido is committed to pursuing the highest standards of probity and the elimination of malpractice and maladministration in the management of our organisation and in the delivery of qualifications. Ikkaido aims to promote accountability and a climate of openness, to encourage the disclosure of allegations of malpractice and maladministration.

We operate in accordance with all relevant legislation, awarding organisational conditions and the Ikkaido policy, procedure and related guidance arrangements. In doing so, we are able to prevent, mitigate or effectively manage the occurrence of any alleged malpractice or maladministration.

This policy therefore applies to all personnel, learners and any relevant third parties individuals involved with Ikkaido. Arrangements are in place to ensure all individuals have a safe, ethical and accessible environment in which to fulfil their role within the organisation. Where this is compromised, this policy ensures a safe and accessible procedure for reporting allegations of malpractice or maladministration in a confidential manner. As a result, Ikkaido takes appropriate steps to ensure that individuals reporting allegations are not penalised, are protected and that individuals accused are also protected against false, malicious or anonymous accusations.

Ikkaido is keen to encourage personnel, learners and any relevant third party to report allegations without fear and will ensure that any disclosure is treated with the utmost confidentiality. Anonymous allegations will only be considered if they are of a serious nature and the evidence is sufficient to warrant an investigation and for appropriate action to be taken. All allegations will be recorded and submitted to the awarding organisation (1st4sport Qualifications) for investigation.

In the deployment of this policy all personnel, learners and any relevant third parties are required to report any allegation of malpractice or maladministration. Cases of malpractice being withheld or confirmed may result in the imposition of sanctions, penalties or disciplinary procedures on personnel and on learners.

It is ultimately the responsibility of the Head of the Centre, Ray Sweeney, to ensure that this policy is implemented, published and accessible to all personnel, learners and any relevant third parties. However, the Qualification Coordinators (QCs) specific to each qualification are responsible for ensuring this information is fully understood by their qualification team and by learners who commence courses/programmes in their area.

Definitions

Malpractice is defined by Ikkaido as any deliberate activity, neglect, default or other practice that is unethical or unlawful, which breaches regulations or conditions placed upon us by awarding organisations. Such deliberate activity, neglect, default or other practices may compromise the integrity of our organisational statuses, financial stability, reputation, the reputation of our stakeholders and the qualifications and related assessments we are approved to deliver. As a result, this is unacceptable. This includes deliberate non-compliance with any the Ikkaido policy, procedure or guidance.

Maladministration is any activity which is not deliberate, but which neglects, defaults on regulation, conditions placed upon us by awarding organisations or compromises the integrity our organisational statuses, financial stability, reputation, the reputation of our stakeholders and the qualifications and related assessments we are approved to deliver. This includes accidental non-compliance with any Ikkaido policy, procedure or guidance.

Objective

In the deployment of this policy, Ikkaido personnel, learners and any relevant third parties are required to report allegations directly to Ray Sweeney. In doing so Ikkaido’s key objective is to mitigate and/or manage any adverse effects.  Examples of malpractice or maladministration, which would require full investigation and subsequent mitigation or management, include[2]:

  • committing plagiarism by copying and passing off the whole or part(s) of another person’s work, with or without the originator’s permission and without appropriately acknowledging the source
  • failing to comply with the assessor’s/invigilator’s instructions and/or 1st4sport’s regulations in relation to the assessment and security
  • misusing assessment material
  • impersonating others by pretending to be someone else, in order to produce the work for another, or arranging for another to take one’s place in an assessment
  • fabricating and/or altering results and/or evidence, documents and fraudulent claiming of certificates
  • using unauthorised material in relation to the requirements of supervised assessment
  • misusing the access arrangements via reasonable adjustments or special considerations with the aim of influencing the outcome of the assessment
  • behaving in such a way as to undermine the integrity of the assessment
  • failing to comply with qualification and assessment regulations[3]

Allegations Reporting and Handling Procedures

 

 

 

Ikkaido personnel, learners and any relevant third party should submit any allegations of malpractice or maladministration and any evidence in writing directly to:

 

Malpractice Officer

Helen Stone

 

07718132947

Helen.stone@hotmail.co.uk

Ikkaido Malpractice Officer will acknowledge receipt of the allegation within five working days ensuring that they inform the 1st4sport Incidents and Investigations Manager of the situation. Ikkaido’s Officer will then:

  • evaluate the evidence and identify outcomes (where attached evidence if fully sufficient and consistent)
  • evaluate the evidence and conduct an investigation (where additional evidence needs to be collected and/or validated).

Once all reasonable steps have been taken to collect and authenticate the evidence, outcomes will be identified. All outcomes are then required to be forwarded to 1st4sport.

Investigation outcomes, which have identified malpractice and or maladministration, are required to be submitted to 1st4sport by Ikkaido’s Malpractice Officer.
 

Address:              FAO: Incidents and Investigations Manager

1st4sport Qualifications

Coachwise Ltd, Chelsea Close

Off Amberley Road

Leeds LS12 4HP

 

Email:                    IManagement@1st4sportqualifications.com

 

 

The 1st4sport Incidents and Investigations Manager will validate and confirm all outcomes to all relevant stakeholders.

Outcomes and Penalties

Withholding information or failing to report promptly any suspected cases of malpractice or maladministration by centre personnel may result in the imposition of sanctions on Ikkaido. This may lead to withdrawal of centre statuses.

Personnel who commit malpractice, which is confirmed after investigation, may be subject to penalties, including:

  • exclusion from the delivery of the qualification
  • exclusion from the assessment of the qualification
  • exclusion from the internal verification/moderation of the qualification
  • exclusion from the financial/quality management/administration of the qualification
  • temporary suspension
  • work only under supervision
  • undertake specific training.

Learners are required to be aware of the penalties for/consequences of breaching regulations, which may include one or more of the following:

  • written warning
  • disqualification from entering one or more (re)assessments
§   disqualification from the whole qualification.

Learners must understand that where the allegations are proven, certificates may be invalid and those already issued may be withdrawn.

 

Media policies

Social Media Policy

 

We need to be aware of our responsibilities to those we work with, our members, the communities in which we operate and our business wherever and whenever we use social media (with any connection to Ikkaido).

Our policy applies to any website where you can publicly post a comment, and includes:

  • Social networks (e.g. Facebook, Twitter, YouTube, etc.)
  • Other sites enabling comments
  • Blogs (e.g. WordPress, Twitter)
  • Online forums

(NOTE:  This list is not exhaustive)

This policy explains …

  • How you should handle certain situations
  • Why it’s important for you to consider your use of social media
  • How you should use Ikkaido’s social media (e.g. Facebook and Twitter pages)
  • Top tips for you to remember when using social media

Conversations posted on social networking sites can end up being seen by millions of people.  Any comments you make, which relate to, or reflect on any element of Ikkaido, are visible to members of the public.

Once a comment is made, it’s very difficult to completely withdraw or delete it, so you need to think carefully about what would happen if your comments were read by your friends, family, colleagues or people you don’t know.

Where you are immediately identifiable as an employee of Ikkaido from your profile members could assume that you are talking on behalf of Ikkaido and therefore you are responsible for what you write about work and Ikkaido as a business.

When discussing anything relating to Ikkaido, you must do this in the same professional way that you would if you were talking to members.

  • If you notice comments on social media sites by members that you think are untrue, unfair or inappropriate – we don’t accept this kind of behaviour in person or online and we’ll investigate and take action where appropriate to do so
  • If you feel a member is bullying or harassing you or another member through social media – we don’t accept this kind of behaviour in person or online and we’ll investigate and take action where appropriate to do so
  • If you see comments online that you are concerned about and they relate to Ikkaido or our members, but are not written by our employees or members – please do not respond directly to these comments but notify us so that we may investigate, respond and take any action needed.
  • If you see comments online that give a poor impression of us to the public – please notify us so that we may investigate, respond and take any action needed.

We have accounts on Facebook, Twitter, YouTube where comments and reviews can be made.

Our social media sites are mainly forums for our members to discuss and talk to us, and as a member you are more than welcome to join in these discussions.  However these really aren’t the places to discuss any issues that you may have.  These should always be discussed with your Instructor.

If you do join in these discussions, please don’t give your opinion about something on behalf of Ikkaido because this could be seen as an official response.  And if you are strongly recommending a service we provide then you should always disclose that you are a member.

Top Tips

  • Do remember that you are personally responsible for everything that you say online.
  • Do be mindful of your privacy settings on social media networks – know who you are sharing information with.
  • Don’t give your opinion about something on behalf of Ikkaido.
  • If you wouldn’t say it directly to us then don’t say it in a social media context.
  • Do make sure than anything you post is in line with equality, diversity and inclusion.
  • Do remember that copyright, fair use etc. apply to everything you say and do online.
  • Don’t discuss or post anything: confidential or that might break data protection rules.
  • Please do not use the Ikkaido logo or corporate images on personal sites.
  • Please don’t share anything that is highly sensitive or confidential

IKKAIDO PRIVACY STATEMENT

Your privacy is important to Ikkaido Ltd.  This privacy statement provides information about the personal information that Ikkaido Ltd collects, and the ways in which Ikkaido Ltd uses that personal information.

Personal information collection

Ikkaido Ltd may collect and use the following kinds of personal information:

  • information about your use of this website;
  • information that you provide using for the purpose of registering with the website;
  • information about transactions carried out over this website;
  • information that you provide for the purpose of subscribing to the website services and
  • any other information that you send to Ikkaido Ltd.

Using personal information

Ikkaido Ltd may use your personal information to:

  • administer this website;
  • personalize the website for you;
  • enable your access to and use of the website services;
  • publish information about you on the website;
  • send to you products that you purchase;
  • supply to you services that you purchase;
  • send to you statements and invoices;
  • collect payments from you; and
  • send you marketing communications.

Where Ikkaido Ltd discloses your personal information to its agents or sub-contractors for these purposes, the agent or sub-contractor in question will be obligated to use that personal information in accordance with the terms of this privacy statement.

In addition to the disclosures reasonably necessary for the purposes identified elsewhere above, Ikkaido Ltd may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.

Securing your data

Ikkaido Ltd will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Ikkaido Ltd will store all the personal information you provide but Ikkaido grant you the right to permanently delete all of the personal information and data we store by using the deletion process on our website.

Cross-border data transfers

Information that Ikkaido Ltd collects may be stored and processed in and transferred between any of the countries in which Ikkaido Ltd operates to enable the use of the information in accordance with this privacy policy.

In addition, personal information that you submit for publication on the website will be published on the internet and may be available around the world.

You agree to such cross-border transfers of personal information.

Updating this statement

Ikkaido Ltd may update this privacy policy by posting a new version on this website.

You should check this page occasionally to ensure you are familiar with any changes.

Other websites

 

This website contains links to other websites.

Ikkaido Ltd is not responsible for the privacy policies or practices of any third party.

Contact Ikkaido Ltd

 

If you have any questions about this privacy policy or Ikkaido’s treatment of your personal information, please write:

  • by email to office@ikkaido.eu; or
  • by post to Ikkaido Ltd, 45 Mill Lane Oxford, Oxon OX3 0QB United Kingdom

IKKAIDO WEBSITE TERMS AND CONDITIONS

Introduction

These terms and conditions govern your use of this website; by using this website, you accept these terms and conditions in full.   If you disagree with these terms and conditions or any part of these terms and conditions, you must not use this website.

This website uses cookies.  By using this website and agreeing to these terms and conditions, you consent to Ikkaido’s use of cookies in accordance with the terms of Ikkaido’s privacy policy & cookies policy.

License to use website

Ikkaido Ltd own the intellectual property rights in the website and material on the website.  Subject to the license below, all these intellectual property rights are reserved.

You may view, download for caching purposes only, and print pages OTHER CONTENT from the website for your own personal use, subject to the restrictions set out below and elsewhere in these terms and conditions.

You must not:

  • republish material from this website (including republication on another website);
  • sell, rent or sub-license material from the website;
  • show any material from the website in public;
  • reproduce, duplicate, copy or otherwise exploit material on this website for a commercial purpose;]
  • [edit or otherwise modify any material on the website; or]
  • [redistribute material from this website except for content specifically and expressly made available for redistribution

Acceptable use

You must not use this website in any way that causes, or may cause, damage to the website or impairment of the availability or accessibility of the website; or in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity.

You must not use this website to copy, store, host, transmit, send, use, publish or distribute any material which consists of (or is linked to) any spyware, computer virus, Trojan horse, worm, keystroke logger, rootkit or other malicious computer software.

You must not conduct any systematic or automated data collection activities (including without limitation scraping, data mining, data extraction and data harvesting) on or in relation to this website without [NAME’S] express written consent.

You must not use this website to transmit or send unsolicited commercial communications.

You must not use this website for any purposes related to marketing without Ikkaido Ltd’s express written consent.

Restricted access

Access to certain areas of this website is restricted.  Ikkaido Ltd reserves the right to restrict access to areas of this website, or indeed this entire website, at Ikkaido’s discretion.

If Ikkaido Ltd provides you with a user ID and password to enable you to access restricted areas of this website or other content or services, you must ensure that the user ID and password are kept confidential.

Ikkaido Ltd may disable your user ID and password in Ikkaido Ltd’s sole discretion without notice or explanation.

User content

In these terms and conditions, “your user content” means material (including without limitation text, images, audio material, video material and audio-visual material) that you submit to this website, for whatever purpose.

You grant to Ikkaido Ltd a worldwide, irrevocable, non-exclusive, royalty-free license to use, reproduce, adapt, publish, translate and distribute your user content in any existing or future media.  You also grant to Ikkaido Ltd the right to sub-license these rights, and the right to bring an action for infringement of these rights.

Your user content must not be illegal or unlawful, must not infringe any third party’s legal rights, and must not be capable of giving rise to legal action whether against you or Ikkaido Ltd or a third party (in each case under any applicable law).

You must not submit any user content to the website that is or has ever been the subject of any threatened or actual legal proceedings or other similar complaint.

Ikkaido Ltd reserves the right to edit or remove any material submitted to this website, or stored on Ikkaido Ltd servers, or hosted or published upon this website.

Notwithstanding Ikkaido Ltd’s rights under these terms and conditions in relation to user content, Ikkaido Ltd does not undertake to monitor the submission of such content to, or the publication of such content on, this website.

No warranties 

This website is provided “as is” without any representations or warranties, express or implied.  Ikkaido Ltd makes no representations or warranties in relation to this website or the information and materials provided on this website.

Without prejudice to the generality of the foregoing paragraph, Ikkaido Ltd does not warrant that:

  • this website will be constantly available, or available at all; or
  • the information on this website is complete, true, accurate or non-misleading.

Nothing on this website constitutes, or is meant to constitute, advice of any kind.  If you require advice in relation to any matter you should consult an appropriate professional.

Limitations of liability

Ikkaido Ltd will not be liable to you whether under the law of contact, the law of torts or otherwise in relation to the contents of, or use of, or otherwise in connection with, this website:

  • for any indirect, special or consequential loss; or
  • for any business losses, loss of revenue, income, profits or anticipated savings, loss of contracts or business relationships, loss of reputation or goodwill, or loss or corruption of information or data.

These limitations of liability apply even if Ikkaido Ltd has been expressly advised of the potential loss.

Exceptions

Nothing in this website disclaimer will exclude or limit any warranty implied by law that it would be unlawful to exclude or limit; and nothing in this website disclaimer will exclude or limit Ikkaido Ltd’s liability in respect of any:

  • death or personal injury caused by Ikkaido Ltd’s negligence;
  • fraud or fraudulent misrepresentation on the part of Ikkaido Ltd; or
  • matter which it would be illegal or unlawful for Ikkaido Ltd to exclude or limit, or to attempt or purport to exclude or limit, its liability.

Reasonableness

By using this website, you agree that the exclusions and limitations of liability set out in this website disclaimer are reasonable.

If you do not think they are reasonable, you must not use this website.

Other parties

You accept that, as a limited liability entity, [ikkaido Ltd has an interest in limiting the personal liability of its officers and employees.  You agree that you will not bring any claim personally against Ikkaido Ltd’s officers or employees in respect of any losses you suffer in connection with the website.

Without prejudice to the foregoing paragraph, you agree that the limitations of warranties and liability set out in this website disclaimer will protect ikkaido Ltd’s officers, employees, agents, subsidiaries, successors, assigns and sub-contractors as well as Ikkaido Ltd.

Unenforceable provisions

If any provision of this website disclaimer is, or is found to be, unenforceable under applicable law, that will not affect the enforceability of the other provisions of this website disclaimer.

Indemnity

You hereby indemnify Ikkaido Ltd and undertake to keep Ikkaido Ltd indemnified against any losses, damages, costs, liabilities and expenses including without limitation legal expenses and any amounts paid by Ikkaido Ltd to a third party in settlement of a claim or dispute on the advice of Ikkaido Ltd’s legal advisers incurred or suffered by Ikkaido Ltd arising out of any breach by you of any provision of these terms and conditions[, or arising out of any claim that you have breached any provision of these terms and conditions.

Breaches of these terms and conditions

Without prejudice to Ikkaido Ltd’s other rights under these terms and conditions, if you breach these terms and conditions in any way, Ikkaido Ltd may take such action as Ikkaido Ltd deems appropriate to deal with the breach, including suspending your access to the website, prohibiting you from accessing the website, blocking computers using your IP address from accessing the website, contacting your internet service provider to request that they block your access to the website and/or bringing court proceedings against you.

Variation

Ikkaido Ltd may revise these terms and conditions from time-to-time.  Revised terms and conditions will apply to the use of this website from the date of the publication of the revised terms and conditions on this website.  Please check this page regularly to ensure you are familiar with the current version.

Assignment

Ikkaido Ltd may transfer, sub-contract or otherwise deal with Ikkaido Ltd’s rights and/or obligations under these terms and conditions without notifying you or obtaining your consent.

You may not transfer, sub-contract or otherwise deal with your rights and/or obligations under these terms and conditions.

Severability

If a provision of these terms and conditions is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions will continue in effect.  If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect.

Entire agreement

These terms and conditions, together with the policies on Ikkaido Ltd’s Ikkaido.eu website, constitute the entire agreement between you and Ikkaido Ltd in relation to your use of this website, and supersede all previous agreements in respect of your use of this website.

Law and jurisdiction

These terms and conditions will be governed by and construed in accordance with Ikkaido Ltd, and any disputes relating to these terms and conditions will be subject to the exclusive jurisdiction of the courts of United Kingdom.

Registrations and authorisations

Ikkaido Ltd is registered with the Charity Commission and Companies House UK.  You can find the online version of the register at Charit Commission website and Companies House website.  Ikkaido Ltd’s UK Charity registration number is 1156284. Ikkaido Ltd’s UK Company registration number is 08654724.

Ikkaido Ltd’s is subject to Charity Law, which is supervised by the Charity Commission UK

Ikkaido Ltd. is registered with the Sport and Recreation Alliance.  Ikkaido Ltd is registered with the Sport and Recreation Alliance.

Ikkaido Ltd details

The full name is Ikkaido Ltd.

Ikkaido Ltd is registered in England and Wales under registration number 08654724

Ikkaido Ltd’s registered address is 45 Mill Lane, Oxford, Oxon, OX3 0QB United Kingdom.

You can contact Ikkaido Ltd  by email to office@ikkaido.eu

 

PHOTOGRAPHY AND VIDEO POLICY 2017

Photography Policy (Protection children and other vulnerable groups)

Ikkaido Photography and Video Policy August 2017

Download it here

IKKAIDO DATA PROTECTION POLICY

Our data protection policy sets out our commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data.

We are committed to:

  • ensuring that we comply with the eight data protection principles, as listed below
  • meeting our legal obligations as laid down by the Data Protection Act 1998
  • ensuring that data is collected and used fairly and lawfully
  • processing personal data only in order to meet our operational needs or fulfill legal requirements
  • taking steps to ensure that personal data is up to date and accurate
  • establishing appropriate retention periods for personal data
  • ensuring that data subjects’ rights can be appropriately exercised
  • providing adequate security measures to protect personal data
  • ensuring that a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues
  • ensuring that all staff are made aware of good practice in data protection
  • providing adequate training for all staff responsible for personal data
  • ensuring that everyone handling personal data knows where to find further guidance
  • ensuring that queries about data protection, internal and external to the organisation, is dealt with effectively and promptly
  • regularly reviewing data protection procedures and guidelines within the organisation.

DATA PROTECTION PRINCIPLES

  1. Personal data shall be processed fairly and lawfully.
  2. Personal data shall be obtained for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.
  3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.
  4. Personal data shall be accurate and, where necessary, kept up to date.
  5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
  6. Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998.
  7. Appropriate technical and organisational measures shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
  8. Personal data shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

 

Cookies policy

  1. Introduction

1.1        Our website uses cookies.

1.2        By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

 

2.0       About cookies

2.1        A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

2.2        Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

2.3        Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

32.4     Cookies can be used by web servers to identify and track users as they navigate different pages on a website and identify users returning to a website.

  1. Our cookies

4.1        We use both session and persistent cookies on our website.

4.2        The names of the cookies that we use on our website, and the purposes for which they are used, are set out below:

(a)         we use [cookie name] to [recognise a computer when a user visits our website] OR [track users as they navigate the website] OR [enable the use of a shopping cart on the website] OR [improve the website’s usability] OR [administer the website] OR [prevent fraud and improve the security of the website] OR [personalise the website for each user] OR [target advertisements which may be of particular interest to specific users] OR [validate authenticated users sessions] OR [facilitate the use of our website search engine] OR [[specify purpose]].

[additional list items]

  1. Analytics cookies

5.1        We use [Google Analytics] to analyse the use of our website.

5.2        Our analytics service provider generates statistical and other information about website use by means of cookies.

5.3        The analytics cookies used by our website have the following names: [_ga, _gat, __utma, __utmt, __utmb, __utmc, __utmz and __utmv].

5.4        The information generated relating to our website is used to create reports about the use of our website.

5.5        Our analytics service provider’s privacy policy is available at: [http://www.google.com/policies/privacy/].

  1. Third party cookies

6.1        Our website also uses third party cookies.

6.2        [We publish Google AdSense interest-based advertisements on our website. These are tailored by Google to reflect your interests. To determine your interests, Google will track your behaviour on our website and on other websites across the web using the DoubleClick cookie.] OR [We publish Google AdSense advertisements on our website. To determine your interests, Google will track your behaviour on our website and on other websites across the web using the DoubleClick cookie. This behaviour tracking allows Google to tailor the advertisements you see on other websites to reflect your interests (we do not publish interest-based advertisements on this website).] You can view, delete or add interest categories associated with your browser by visiting: http://www.google.com/settings/ads/. You can also opt out of the AdSense partner network cookie using those settings or using the NAI’s (Network Advertising Initiative’s) multi-cookie opt-out mechanism at: http://www.networkadvertising.org/choices/. However, these opt-out mechanisms themselves use cookies, and if you clear the cookies from your browser your opt-out will not be maintained. To ensure that an opt-out is maintained in respect of a particular browser, you may wish to consider using the Google browser plug-in available at: https://www.google.com/settings/ads/plugin.

6.3        Details of the[ other] third party cookies used by our website are set out below:

(a)         [third party cookie details].

[additional list items]

  1. Blocking cookies

7.1        Most browsers allow you to refuse to accept cookies; for example:

(a)         in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking “Tools”, “Internet Options”, “Privacy” and then “Advanced”;

(b)        in Firefox (version 47) you can block all cookies by clicking “Tools”, “Options”, “Privacy”, selecting “Use custom settings for history” from the drop-down menu, and unticking “Accept cookies from sites”; and

(c)         in Chrome (version 52), you can block all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Content settings”, and then selecting “Block sites from setting any data” under the “Cookies” heading.

7.2        Blocking all cookies will have a negative impact upon the usability of many websites.

7.3        If you block cookies, you will not be able to use all the features on our website.

  1. Deleting cookies

8.1        You can delete cookies already stored on your computer; for example:

(a)         in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cookies#ie=ie-11);

(b)        in Firefox (version 47), you can delete cookies by clicking “Tools”, “Options” and “Privacy”, then selecting “Use custom settings for history” from the drop-down menu, clicking “Show Cookies”, and then clicking “Remove All Cookies”; and

(c)         in Chrome (version 52), you can delete all cookies by accessing the “Customise and control” menu, and clicking “Settings”, “Show advanced settings” and “Clear browsing data”, and then selecting “Cookies and other site and plug-in data” before clicking “Clear browsing data”.

8.2        Deleting cookies will have a negative impact on the usability of many websites.

  1. Cookie preferences

9.1        You can manage your preferences relating to the use of cookies on our website by visiting: [URL]

  1. Our details

10.1     This website is owned and operated by Ikkaido Ltd.

10.2     We are registered in England and Wales under registration number 08654724, and our registered office is at 45 Mill Lane Oxford OX3 0QB.

10.3     Our principal place of business is at 45 Mill Lane Oxford OX3 0QB.

10.4     You can contact us:

(a)         by post, using the postal address;

(b)        using our website contact form;

(c)         by telephone, on the contact number published on our website from time to time; or

(d)        by email, using the email address published on our website from time to time.

Credit

This document was created using a template from SEQ Legal (http://www.seqlegal.com).

Free cookies policy: drafting notes

UK and EU law requires that, where a website uses cookies or equivalent technologies, the website operator must make certain disclosures in relation to the use of the cookies.  This policy template has been designed to help website operators comply with this disclosure obligation. Website operators may be required, in addition, to seek users’ consent to the use of cookies.  UK law on this subject is contained in Regulation 6 of The Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by The Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011.

Section 1: Introduction

Section 1.2

The inclusion of this statement in your privacy policy will not in itself satisfy the requirements of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as regards consent to the use of cookies. Guidance concerning methods of obtaining such consent is included on the Information Commissioner’s website (http://www.ico.gov.uk).

  • How will you gain users’ consent to the use of cookies?

Section 2: Credit

Section: Free documents licensing warning

Optional element. Although you need to retain the credit, you should remove the inline copyright warning from this document before use.

Section 3: About cookies

Section 3.2

Optional element.

Section 3.3

Optional element.

Section 3.4

Optional element.

Section 4: Our cookies

Section 4.1

  • What types of cookies will be used on the website?

Section 4.2

  • Details of cookie used on the website should be provided here.
  • Identify the cookie by name.

Section 5: Analytics cookies

Are cookies used to generate analytics data for the website?

The drafting in this provision assumes that Google Analytics is being used, but can easily be adapted for other cookie-based analytics systems.

Section 5.1

  • Will you use Google Analytics?

Section 5.3

  • What are the names of the analytics cookies used on the website?

Section 5.5

  • At what web address can users view a copy of your analytics service provider’s privacy policy?

Section 6: Third party cookies

Does the website serve any third party cookies to users?

Section 6.2

Optional element. Will Google AdSense advertisements be published on the website?

This provision should be included if you publish Google AdSense interest-based advertisements on your website. Additional disclosures will be required if you have not opted out of third-party ad serving. If the website sets any other cookies to users’ machines that track behaviour, information about those cookies will also need to be disclosed.

  • Will Google AdSense interest-based advertisements be published on the website (that is, advertisements tailored to a user’s particular interests as Google perceives them)?

Section 6.3

Optional element.

  • In respect of each such third party cookie, specify the name of the cookie and give details of the purposes for which it will be used.

Section 7: Blocking cookies

Section 7.3

Optional element. Will the blocking of cookies have a negative effect upon the use of the website from a user perspective?

Section 9: Cookie preferences

Are there any cookie preference management facilities available to users on the website?

Section 9.1

  • Identify the web page users should visit to manage their cookie preferences.

Section 10: Our details

Optional element.

UK companies must provide their corporate names, their registration numbers, their place of registration and their registered office address on their websites (although not necessarily in this document). Sole traders and partnerships that carry on a business in the UK under a “business name” (i.e. a name which is not the name of the trader/names of the partners or certain other specified classes of name) must also make certain website disclosures: (i) in the case of a sole trader, the individual’s name; (ii) in the case of a partnership, the name of each member of the partnership; and (iii) in either case, in relation to each person named, an address in the UK at which service of any document relating in any way to the business will be effective. All websites covered by the Electronic Commerce (EC Directive) Regulations 2002 must provide a geographic address (not a PO Box number) and an email address. All website operators covered by the Provision of Services Regulations 2009 must also provide a telephone number.

Section 10.1

  • What is the name of the company, partnership, individual or other legal person or entity that owns and operates the website?

Section 10.2

Optional element. Is the relevant person a company?

  • In what jurisdiction is the company registered?
  • What is the company’s registration number or equivalent?
  • Where is the company’s registered address?

Section 10.3

Optional element.

  • Where is the relevant person’s head office or principal place of business?

Section 10.4

Optional element.

  • By what means may the relevant person be contacted?
  • Where is the relevant person’s postal address published?
  • Either specify a telephone number or give details of where the relevant number may be found.
  • Either specify an email address or give details of where the relevant email address may be found.

[1] Office of Qualifications and Examinations Regulation (Ofqual) in England, Council for the Curriculum Examinations and Assessment (CCEA) in Northern Ireland, The Welsh Government in Wales and Scottish Qualifications Authority (SQA) Accreditation in Scotland.

[2] This list is not exhaustive and each incident will be treated on a case-by-case basis.

[3] This will lead the relevant awarding organisation to withhold results.